Inventory Coordinator

The Inventory Coordinator serves as a liaison between production, sales, logistics, and accounting departments, ensuring seamless inventory management operations. This role provides cross-functional coordination to maintain inventory accuracy, optimize order fulfillment, and support business continuity through comprehensive auditing and reporting functions.

Inventory Accuracy & Auditing

• Conduct systematic inventory audits to verify correct product utilization in production processes.
• Identify discrepancies and implement corrective actions to resolve inventory errors.
• Reconcile inventory records against accounting systems and third-party freezer warehouse data.
• Perform product adjustments and communicate product returns, damages and discrepancies.
• Monitor and audit pallet/box transfers to ensure accuracy in inbound and outbound movements.

Data Management & Reporting

• Generate, analyze, and distribute comprehensive inventory, procurement, and production reports.
• Manipulate complex datasets using advanced formulas and ensure data accuracy through proofreading.
• Analyze the transaction queue table for errors. Adjust and make corrections as needed.

Order Fulfillment & Coordination

• Process all paperwork related to inbound and outbound inventory orders.

Inventory Transfer Management

• Process inventory movements for customer orders, raw materials, R&D projects, employee sales, samples, and testing.
• Ensure proper tagging, location assignment, and production readiness for all inventory items.

Claims Processing & Resolution

• Manage product claims from initiation through resolution.
• Manually enter purchase orders and claims not automatically captured by scanning systems.
• Adjust inventory systems and reconcile claim records with accounting documentation.
• Verify proper documentation and location coding for all claim and test products.

Additional

• Ability to perform all essential job functions with or without reasonable accommodation.
• Must have regular and punctual attendance.
• Perform all other duties as assigned.

Skills and Abilities

• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with MS Dynamics or similar ERP/inventory management systems preferred.
• Excel skills include formulas, pivot tables, and data manipulation.
• Accurate and efficient data entry capabilities.

Demonstrated Competencies

• Strong attention to detail to perform audits.
• Ability to work independently and able to stay on task in a fast paced, ever-changing environment.
• Proficient and accurate data entry skills.
• Ability to communicate effectively with all levels of employee, both in verbal and written form.

Physical Requirements

• Office setting.
  

Experience: Minimum 2 years of administrative or clerical experience required.
Education: High School diploma or equivalent, or verifiable required. Associate's degree in Business Administration, Supply Chain Management, or related field preferred.